What a submission is
A submission sends your time for a period (usually a week) to your manager for approval. It freezes a snapshot of your entries for that period and produces a spreadsheet (XLSX) and a PDF you can download, for billing, payroll or client reporting.
Submitting
- Open Timesheet in the sidebar and go to the Submissions tab.
- Click Submit new.
- Choose This week or Last week, or pick the dates yourself.
- Check the preview: the hours and what they're worth at your rate. Fix anything that's wrong in the Day or Week view first.
- Add an optional note, then click Submit. The spreadsheet is ready to download a moment later.
What happens next
Your manager sees the submission under Timesheet → Team (or Team Timesheets → Review & approve) and does one of three things:
- Approves it. The entries in it are locked, so they can't be changed by accident. You're notified.
- Rejects it, with a reason. You're notified and see the reason on the submission. Fix your entries, then click Resubmit.
- Re-opens it later, if an approved timesheet needs changing after all. The entries unlock, you see the reason if one was given, and you can change them and resubmit.
Changing time you've already submitted
If you change an entry inside a submitted period, the submission is marked stale: the snapshot and its download no longer match your entries. Click Resubmit to send the current version. You can also withdraw a submission that hasn't been approved; its entries are released so you can submit them again later.
Entries in an approved timesheet can't be changed until a manager re-opens it.
The spreadsheet
Each download is a workbook with four sheets:
- Summary: totals, amounts and the period.
- Entries: every entry, with date, times, duration, what it was for, rate and amount.
- By Type: totals for tickets, cards, projects, categories and custom labels.
- By Day: totals per day.
You and your managers can download it. To give it to someone else, download it and send the file.
For managers: the team's week
Team Timesheets (under Insights in the sidebar) shows everyone's logged time for a week, including time not yet submitted, and each person's submission status. Click a person to see exactly what they worked on. Review & approve takes you to the submissions waiting for you.